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Legal

Privacy & Data Policy

This policy explains how Diginext Solutions collects, uses and protects your personal data — in full compliance with GDPR and applicable data protection law.

Effective Date: 25 July 2024 GDPR Compliant
1. Introduction 2. Data We Collect 3. How We Use It 4. Retention 5. Security 6. Cookies 7. Your Rights 8. Changes
01

Introduction

Your privacy is important to us. This Privacy Policy explains how Diginext Solutions ("we", "us", or "our") collects, uses, discloses and protects your information when you visit our website.

It is our policy to respect your privacy regarding any information we may collect from you across our website. We are committed to processing your data in accordance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.

The data controller for the purposes of this policy is Diginext Sweden AB, Musseronvägen 20, 186 56 Vallentuna, Sweden. You can contact us at info@diginext.se.

02

Information We Collect

We may collect information about you in a variety of ways. The information we may collect on the site includes:

Personal Data

Personally identifiable information such as your name, email address and telephone number, that you voluntarily provide when filling out a contact form or applying for a role.

Usage Data

Technical information automatically collected when you visit our site — including IP address, browser type, pages visited and time spent. This data is collected via cookies and analytics tools.

Communications Data

Content you send us via contact forms, email, or other channels — including project enquiries, CVs and support requests.

03

How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient and customised experience. Specifically, we may use information collected about you to:

  • Respond to your enquiries, contact form submissions and support requests
  • Process your applications for careers and active project positions
  • Improve our website and service offerings based on feedback and usage patterns
  • Comply with legal and regulatory obligations applicable to our business
  • Send you project-related communications where you have a legitimate interest in receiving them

Legal basis: We process your data on the basis of legitimate interests, contract performance, or your explicit consent — as applicable to each processing activity. We do not sell personal data to third parties.

04

Data Retention

We only retain collected information for as long as necessary to provide you with your requested service or to fulfil the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

Contact Enquiries
2 years
From date of last contact
Job Applications
12 months
Unless consent extended
Contract Data
7 years
Per Swedish accounting law
Website Analytics
26 months
Rolling, anonymised
05

Data Security

We use administrative, technical and physical security measures to help protect your personal information. What data we store, we protect within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use, or modification.

While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable and no method of data transmission can be guaranteed against any interception or other type of misuse.

Encryption
TLS in transit, AES-256 at rest for all stored personal data
Access Control
Role-based access with MFA for all internal systems handling personal data
Audit Logs
All access to personal data systems logged and reviewed regularly
06

Cookies and Tracking Technologies

We may use cookies and other tracking technologies on the site to help customise the site and improve your experience. Cookies are small text files stored on your device when you visit our website.

Essential
Necessary for the website to function. Cannot be disabled. Includes session management and language preference storage.
Analytics
Help us understand how visitors interact with our website. Data is aggregated and anonymised. You may opt out at any time.
Functional
Enable enhanced features such as language preferences and form auto-fill. Disabled if you decline optional cookies.
07

Your Data Protection Rights

Under GDPR, you have certain rights regarding your personal data. These include:

Right of Access
Request a copy of all personal data we hold about you.
Right to Rectification
Correct inaccurate or incomplete personal data.
Right to Erasure
Request deletion of your personal data ("right to be forgotten").
Right to Portability
Receive your data in a structured, machine-readable format.
Right to Restriction
Restrict how we process your data while a dispute is resolved.
Right to Object
Object to processing based on legitimate interests or for direct marketing.

To exercise any of these rights, contact us at info@diginext.se. We will respond within 30 days. You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (IMY) at imy.se.

08

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

Changes to this Privacy Policy are effective when they are posted on this page. The effective date at the top of this document will be updated accordingly.